Throughout these terms & conditions when we refer to ‘we’, ‘us’, ‘our’, ‘the Company’ etc. we are referring to Danceworks Devon and danceworksdevon.com. When we refer to ‘you’ we are referring to the user or browser of this website, or the paying participant at a class, workshop, course, performance or event run by Danceworks Devon.
Terms and Conditions of use for the Danceworks Devon website
danceworksdevon.com (“the website”) is operated by Danceworks Devon. This forms a legally binding contract between us and you which is effective from the date of your first use of the website. By browsing or using the website you are accepting these Terms and Conditions. If you do not accept these Terms and Conditions or any part of them, you should stop using the website immediately.
Danceworks Devon will not be liable for any losses incurred by you in connection with your use of the website, for any delay in using or your inability to use the website, for any information or products obtained through the website or for any material posted to the website by users of the website.
The Danceworks Devon website is for your own personal and non-commercial use. You may not modify, copy, distribute, transmit, display, perform, reproduce, publish, license, create derivative works from, transfer or sell any information obtained from the website.
All contents of the website, including any software, are protected by intellectual property rights and other related rights. No part of the website may be reproduced in any form (electronically or otherwise) without the prior consent of Danceworks Devon, other than temporarily in the course of using our online purchasing service.
You are not permitted to link to or use all or any part of Danceworks Devon’s website for any reason which is unlawful, defamatory, harmful, obscene or objectionable and, in particular, you are not permitted to transmit anything which in Danceworks Devon’s opinion harms our business or in any way offends other users or persons.
Danceworks Devon cannot be held responsible for the content of any third party sites directly or indirectly linked to us. Access to these sites is at your own risk. Please advise us immediately if you consider any linked pages to be inappropriate, illegal or offensive.
Danceworks Devon makes no representation, endorsement or warranty as to the accuracy of the information contained in the website. To the best of our knowledge the information on the website is accurate and correct. We reserve the right to cancel or change the time of any class, workshop, course, performance, event or examination, and will do our best to keep the information on the website accurate and up to date.
Like all web publishers, Danceworks Devon has no control over the internet and the method by which you access the website. As a consequence and in common with most web publishers Danceworks Devon takes no responsibility for any service interruption or for the transmission of viruses or other malicious computer code through the website.
You are not permitted to alter the Danceworks Devon website in any way or post onto or transmit to the site, any material containing software viruses or files which may damage or disrupt the good working order of computer or telecommunications equipment.
Terms and conditions relating to purchases and bookings
These terms and conditions relate to the booking of, online, over the phone or on the Danceworks Devon premises, and attendance of courses, drop-in classes, private lessons, workshops, events and performances.
All bookings are non-refundable. Refunds will only be issued in the unlikely event of cancellation of a class or workshop by Danceworks Devon, and they will not be issued for situations outside of our control.
When booking an event, performance, workshop, lesson or course of lessons, no refunds will be given for any sessions not attended and no credit will be given for any remaining weeks if you fail to attend a whole course. Any deposit for a class is non-refundable.
All private lesson bookings require full payment when booking. If you are unable to attend private lessons or have to reschedule you must do so at least 24hrs prior to the booking otherwise you will be charged. You are not entitled to a refund if you cancel with less than 24 hours notice.
Please ensure that you arrive in plenty of time for your class, workshop, performance, event, or course, as latecomers may not be admitted.
Participants take part at their own risk. Please inform reception and your teacher of any medical condition that may affect your participation. We may require a doctor’s confirmation that your participation is approved.
Danceworks Devon will not be liable in any way if a performance, event, class, lesson, course or workshop is abandoned after more than half of it has taken place due to any factors which are beyond our reasonable control. Without limiting the foregoing, the following shall be regarded as examples of causes beyond our reasonable control: (i) Acts of God, which include earthquakes, cyclones, storms, flooding, fire, disease, fog, snow or frost; (ii) Force Majeure which includes war, accidents, acts of public enemies, strikes, embargoes, perils of the air, local disputes and civil commotions; (iii) Power failure and failure of sound or lighting equipment.

Danceworks Devon Safeguarding Policy                               January 10th 2025

  1. Introduction 

The purpose of this policy is to set out the requirements for safeguarding and protecting children and vulnerable adults from any forms of abuse and the expectations of Danceworks Devon on all individuals who are involved in the operation of Danceworks Devon’s dance classes.

This policy will be subject to review and monitoring by Danceworks Devon and if necessary will be amended and updated following feedback from candidates and teachers. All future versions of this policy will be flagged and will be posted on our website.

  1. Issue and review

The date of issue of this policy is January 2025. This policy will be reviewed annually.

  1. Danceworks Devon responsibilities for safeguarding and child protection

Danceworks Devon recognises that we have an explicit duty to safeguard and protect children, young people and vulnerable adults from abuse as defined in the Children Act 2004, the Education Act 2002 and the Safeguarding Vulnerable Groups Act 2006.

Everyone at Danceworks Devon shares an objective to help keep children, young people and vulnerable adults safe by:

  • Providing a safe environment for examinations and assessments
  • Identifying and responding to children, young people and vulnerable adults in need or support and / or protection
  • Supporting children and young people’s development in ways which will foster a sense of self esteem and independence
  • Fostering an environment in which children feel valued and able to articulate their wishes and feelings in their preferred method of communication in an atmosphere of acceptance and trust.

Danceworks Devon will endeavour to ensure that children and vulnerable adults are protected from harm whilst they are taking examinations or participating in any other activities organized by Danceworks Devon. We will do this by:

  • Making sure our staff and examiners are recruited with integrity
  • Providing appropriate training for staff and examiners in issues of child and vulnerable adult protection
  • Carrying out checks and monitoring of all staff (including administrators and examiners) which may require them to undergo an Enhanced Criminal Records Bureau disclosure
  • Establishing and maintaining an ethos where children and young people feel secure and are encourage to talk, and are listened to
  • Taking all reasonable steps to ensure the health, safety and welfare of any child or vulnerable adult in contact with us
  • Not physically, emotionally or sexually abusing any child or vulnerable adult in contact with us
  • Taking all reasonable steps to prevent any staff member, persons working for us or member of the public from putting any child or vulnerable adult in a situation in which there is an unreasonable risk to their health and safety
  • Taking all reasonable steps to prevent any staff member, persons working for us or member of the public from physically, emotionally or sexually abusing any child or vulnerable adult
  • Reporting to the Chief Executive or other designated officer any evidence or reasonable suspicion that a child or vulnerable adult has been physically, emotionally or sexually abused in contact with us or anyone in our organisation
  • Referring to statutory authorities all incidents reported to the Chief Executive
  • Implementing this policy in conjunction with our Health and Safety guidelines already in place

Everyone working or applying to work for Danceworks Devon is to be made aware of our policy for children’s welfare. Furthermore, this document should be issued to all staff and other people who are likely to have contact with children as part of their work with us. Copies of the policy will be held by the Chief Executive.

  1. Roles and responsibilities for all Danceworks Devon staff in safeguarding

In regard to the safety and welfare of children and similarly vulnerable people all staff are required to:

  • Agree to ongoing monitoring of their suitability for a position working with children and vulnerable adults which may include an Enhanced Criminal Records Bureau/ Disclosure and Barring Service Disclosure
  • Take all reasonable steps to protect children from hazards
  • Strictly observe the code of behaviour in this document
  • Take prompt and appropriate action if an accident occurs
  • Take all reasonable steps to prevent abuse of children in contact with anyone within the organisation
  • Report any incident or suspicion of abuse promptly
  • Safety of participants and staff is of prime consideration at all times
  • All accidents involving anyone should be recorded in the organisation’s accident book or other formal recording system immediately or as soon as practicably possible
  • Staff are responsible for familiarising themselves with building/facility safety issues, such as, fire procedures, location of emergency exits, location of emergency telephones and first aid equipment
  • Staff are responsible for reporting suspected cases of child abuse to the named responsible person and/or agencies
  • Appropriate staff should have access to any parent consent/emergency consent forms for all children taking part in any activities [this information should be confidential]
  • Staff should ensure that their activities start and end on time
  • Staff are expected to promote, demonstrate and incorporate the values of fair play, trust and ethics throughout their activities
  • Staff should ensure that they are adequately insured, to protect against claims of negligence, through their organisation or their own personal insurance if acting as a self employed agent
  1. Use of personal data

Where appropriate, personal data relating to examination candidates will be kept by Danceworks Devon.  This data will be subject to GDPR and data protection requirements and will only be used for the purposes of providing emergency information if needed.

  1. Code of behaviour for Danceworks Devon staff

People working at Danceworks Devon must always observe the following requirements where children, young people or similarly vulnerable people are concerned.

Do’s and Don’ts for Working with Children

DO:

  • Behave professionally
  • Listen to children
  • Treat everyone with respect
  • Communicate at an appropriate level
  • Be aware of policy and procedures
  • Report any suspicions within our guidelines
  • Be aware, approachable and understanding

DO NOT:

  • Harm a child or frighten a child
  • Touch inappropriately
  • Use inappropriate language
  • Threaten, shout or be aggressive
  • Force a child to do something they do not want to do
  • Mistreat, demean, ignore, or make fun of
  • Show favoritism to any one individual or groups of individuals
  • Let a child expose him/herself to danger
  • Make racist, sexist or any other remark which upset or humiliate
  • Take photos of children without permission

Do’s and Don’ts for Working with Vulnerable Adults

DO:

  • Be respectful, responsible and professional
  • Act in an appropriate manner
  • Listen and communicate
  • Use common sense; be caring, attentive and aware
  • Be sympathetic to their needs
  • Be aware of your responsibility
  • Be aware of policy and procedures as outlined in this document

DO NOT:

  • Treat vulnerable adults as children
  • Engage in inappropriate behaviour
  • Be aggressive or physically restrain
  • Do anything of a personal nature they can do for themselves
  • Place yourself in a vulnerable position

You have a strict duty never to subject any child to any form of harm or abuse. Failure to adhere to these procedures will be treated as gross misconduct.

  1. Photographing children

Photographs of children should only be used if written consent has been obtained from a parent, guardian or, if referring to school groups, relevant school authority. General group photographs may be used if no individual can be identified by reason of any attached data. Permission should be obtained firstly to take the photograph and secondly for permission from the parent if the photograph is to be reproduced.

  1. What to do in case of accidents or injury

Depending on your judgment of the situation, go to the scene immediately if possible and/or summon First Aid assistance and/or contact the emergency services. With children it can be hard to assess whether they have been injured or the extent of the seriousness of an injury. If you have any doubt about this, you should err on the side of caution and contact the emergency services. Even if a child is accompanied and you think an accident is not being treated seriously enough, get medical assistance on your own initiative if necessary. All accidents should be reported in the Health and Safety manual.

  1. First aid

Unless there is good reason, First Aid should not be administered without the permission of the child’s parent or accompanying adult. A child cannot give consent. If the parent is not at the premises, obtain their phone number and try and make contact. However, if a child is alone and seriously injured or unconscious, the situation will need to be dealt with immediately. If at all possible, treatment should only be given by a trained First Aider.

Provided this does not in itself put the child at risk, always try to administer First Aid with another adult present.  Always tell the child exactly what you are doing and why.

Unless it is irrelevant, ask the child if they use medication (e.g. for asthma, diabetes, and epilepsy) or have any allergies. Some children have allergic reactions to stings.

For minor injuries, you may not offer any medication, including antiseptics or pills of any kind. If you have any doubts about helping someone to use their own medication, phone National Health Service Direct on 0845 4647 or the emergency services.

Any treatment should be as little as necessary without threatening the child’s wellbeing.

If a child comes to you for comfort because of a minor accident or fright, it is acceptable with the Code of Behaviour to hold their hand or put your arm around them. Just ensure:

  • you know about any injury and do nothing to make it worse
  • physical contact is what the child wants, and the kind of contact between you is appropriate to their age and stage of development
  • you do your best to stay in sight of other adults

If a child needs a doctor or hospital, call the emergency services.

It is nearly always best to stay with them and wait for the ambulance. You should only take the risk of bringing in the child yourself if the emergency services ask you to do so because of exceptional circumstances.

  1. Child abuse guidelines

The NSPCC has some written guidance on keeping children safe.

The Government’s Safeguarding and Social Care for Children web page contains a practical guide to the law relating to child protection, particularly The Protection of Children Act 1999. The site also provides a publication entitled: “What to do if you’re worried a child is being abused”. This publication has been developed to assist practitioners to safeguard and promote the welfare of children. It sets out the process for safeguarding children. It is aimed at those who come into contact with children and families in their everyday work.

  1. Enhanced DBS disclosure

All staff including examiners, contractors, volunteers, administrational and ancillary staff should undertake an Enhanced CR/DBSB disclosure where this is deemed to be appropriate and relevant.  It is strongly recommended that this is kept up-to-date.  It is the Principal’s responsibility to view the contents of the Enhanced CRB/DBS disclosure and make a decision about whether that staff member should be excluded from working with young people within their organisation.

  1. Further information

Statutory Guidance on inter-agency working to safeguard and promote the welfare of children:

In England this is Working together to safeguard children, and the local safeguarding children board’s child protection procedures.

In Wales the All Wales child protection procedures and Safeguarding children: working together under the Children Act 2004.

In Northern Ireland Cooperating to safeguard children and Area Child Protection Committees’ regional policy and procedures.

In Scotland the National Guidance for Child Protection in Scotland and the local Child Protection Committee’s guidance.

The NSPCC is a registered charity established to prevent cruelty to children. Help line for concerns about a child’s welfare. 0808 800 5000 [24 hours], website https://www.nspcc.org.uk/preventing-abuse/child-protection-system/england/reporting-your-concerns/.

Links to specific information about Children and Vulnerable Adult Policy can be found by visiting: https://www.nspcc.org.uk/preventing-abuse/child-prot